Developing a Method to Maintain Up To Date the Supplier Audit Schedule, Information and Documentation

Abstract

Nowadays, regulatory agencies make manufacturers responsible for supplier-related non-conformance and compliance. An effective audit program based on the Quality Management Systems (QMS) requirements along with proper documentation is important to monitor suppliers and maintain compliance. The main challenge that affects organizations to assure ongoing compliance is the poor visibility into the Supplier Monitoring process. Therefore, this paper develops a method to maintain up to date the suppliers audit schedule, documentation and information. The principal step during this methodology is the creation of a Supplier Monitoring tool utilizing Microsoft Excel as a technology-based solution for monitoring suppliers regularly and accurately. Results obtained provide support that the developed methodology is useful to accomplish the purpose of this research. Organizations need to recognize the importance to have an effective Supplier Monitoring process in place facilitated by the appropriate technology and driven by the right people to ensure that supplier-related activities are always compliant. Key Terms  “Audit Program”, “Compliance”, “Quality Management”, “Supplier Monitoring”.