Conference Room Management Optimization

Abstract

A formula is used to determine the optimum distribution of conference rooms for Infotech Aerospace Services, an engineering services company with 1,000 employees. Final recommendation is 8 tiny rooms (up to 2 people), 23 small rooms (up to 7 people), 17 medium rooms (up to 15 people), and at least 2 large rooms (more than 40 people). Simultaneously, work instructions are defined for the booking process, taking into account their specific circumstances and detailing the responsibilities of the people requesting conference rooms, the people in charge of booking the meetings, and their supervisors. Based on the company facilities and size, the optimum solution is to have a single person in charge of all booking of conference rooms. As this presents a significant risk whenever they are absent, the supervisor instructions include training backups to try to minimize the risk. Key Terms ⎯ Booking, Headcount, Formula, Reservation.