Engineering Management Strategies to Improve Medical Equipment, Maintenance and Parts Availability in Healthcare Organizations

Abstract

This project focused on improving medical equipment maintenance and procurement at Hospital HIMA San Pablo by implementing a structured, data-driven system using the Plan-Do-Study-Act (PDSA) methodology. Key challenges such as aging equipment, regulatory compliance, part shortages, and financial constraints were addressed through preventive maintenance, predictive analytics, and an automated inventory system with just-in-time procurement. A 20-week maintenance schedule prioritized critical hospital areas, supported by stakeholder engagement and real-time performance monitoring. Results demonstrated increased equipment reliability, reduced downtime, optimized inventory levels, and cost savings, while ensuring compliance and patient safety. The project establishes a sustainable, scalable engineering management model applicable to similar healthcare institutions seeking operational efficiency and improved quality of care. Key Terms ⎯ Inventory Optimization; Just-in-Time Procurement; Performance Monitoring Systems; Predictive Maintenance.