Automated Management System for Document Approval and Cloud Record Keeping

Abstract

In a place where a consumable product is developed certain levels of health and safety parameters must be present to ensure the quality level of the product that is later sold to the consumer. Starting at the receiving stage there is a process to ensure that the materials and ingredients received from the suppliers meet the required health and safety standards that were previously agreed. Before being used in production the materials and ingredients are inspected and the Certificate of Analysis relevant to the delivery is evaluated and approved. But this process can on occasion have delays because of the need for input from various individuals and the need to travel from one point of the facility to another for the task to be completed. With the implementation of programs like Microsoft Lists and Power Automate a workflow can be developed and integrated into the process in such a way that the need of constant travel and the idle time related can all be made unnecessary. A Microsoft List and Workflow were step up to work in unison with each other, so that the actions required would solve themselves without the need of additional input other than the initial submission. As a result, this would help improve efficiency and help hasten the completion of the process. Key Terms ⎯ Automation, Certificate of Analysis, Food Safety, Record Keeping, Workflow.