Implementation of Digital Documentation System as a Replacement for Current Physical Documentation Process

Abstract

The purpose of this project was to establish a digital documentation system for the site’s form execution processes. Physical printing incurs cost for paper and toner, along with slow monitoring of data. The main objective of this project was to convert physical executable forms into electronic forms by creating a digital documentation platform while complying with regulatory governing bodies and standards organizations. By employing a PDCA methodology, the planning and execution of the project was a success by successfully converting 42 forms from physical to digital in the span of two phases, with the remaining 17 forms tied to Phase 3 scheduled to conclude by February 2026. Finally, future projects should finalize the last Phase 3 of the project to further accomplish the site’s paperless agenda. Key Terms ⎯ ALCOA+, Digital Documentation Platform, Good Documentation Practices, Physical Documentation.