Coordination of Multiple Engineering Teams at Substation Sites for Deadline Compliance

Abstract

Electrical substations are critical components of power systems, yet construction projects frequently experience delays caused by design changes, procurement issues, coordination problems, material delivery delays, and conflicts between construction activities. This study evaluated a structured scheduling framework developed to improve coordination and reduce project delays in electrical substation construction. The framework was implemented through a pilot project and included logic ties, resource allocation, contingency buffers, digital scheduling tools, daily check-ins, assigned team leads, phased access protocols, weekly progress reviews, standardized procedures, training, and automated reporting mechanisms. Project performance was assessed by comparing documented issues before and during implementation. Results showed that total documented issues decreased from 13 before the pilot to 3 during implementation, representing a 77% overall reduction. Design coordination, deadlines and construction dates, and material ordering each achieved a 100% reduction in documented issues. Construction-related issues decreased by 75%, while meeting-related issues decreased by 50%. These findings demonstrate measurable improvements in coordination, communication, procurement alignment, and construction activity management.